Faqs

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3.- Advanced features

To increase the level of identification of a user account, we should know that these are 4:
How can a user go up to another level?

Level 1: email address and access to the account has been confirmed.
Level 2: The user has added to the account, besides email, basic contact information: postal address and telephone number.
Level 3: Safe Creative user accesses using an international identity certificate issued by a company (now Verisign: http://www.verisign.com/authentication/digital-id/index.html) or has purchased a professional account on the registry.
Level 4: Safe Creative user accesses using a digital identity certificate issued by an Administration (now the DNI-e of the Ministry of Internal Affairs of Spain and FNMT certificate from the Ministry of Economy and Finance of Spain)

If the confidentiality of the user’s password has been compromised, it should be changed for a new one going to “My account”.
If the copy of the digital certificate and it’s PIN has been compromised, it also should be de-attached from “My account”.
The certificate might be revoked by the entity that issued it, thus enabling legal repudiation of any activity performed in dates posterior to the revocation instant.
It is important to state that the rigor and validity of the registration in Safe Creative is based on the proper use of the technology the user manages.

Further questions? Check the rest of FAQs…

or contact our support team.

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Safe Creative provides the ability to generate a copy of the record with the following relevant metadata: Title of work, name of the author or authors and the link to the registration information page (URL). This way it is always possible to access the latest updated information of the registered work. The link to the registration page Safe Creative is a pointer to the address where the information is displayed.

Metadata is information included in the digital file.

It is possible to generate a version with metadata for the following recorded files: .gif, .png, .jpeg, .jpeg2000, .tiff, .psd and .pdf

In these cases the editing screen of the record has a link “Download file with copyright information”, and if you select the registration type “Public registration and download allowed” you can establish whether the file to download will be the original or a copy with metadata. The latter can also be changed to multiple registrations simultaneously, selecting them in the list of works and choosing the edit action.

Metadata are exported using a standard nomenclature:

Title of work: Dublin Core: title
Author / s: In the authorship inscriptions (not the ones with only patrimonial rights marked) Dublin Core: creator and in pdf files also in the author field.
URL rights information: Dublin Core: rights and XMP-Rights: webStatement
Work Code: IPTC Core v1.1 v1.1 For XMP extension : regItemId
Registration Organization: IPTC Core v1.1 For XMP extension : regOrgId (points to http://www.safecreative.org)

Further questions? Check the rest of FAQs…

or contact our support team.

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Safe Creative’s certificate is a technically irrefutable true registration evidence independent even from Safe Creative.

The new registration evidence is twofold and together with the original file consists of:

– A proof of identification and integrity of the work, consisting of a triple fingerprint identification system: MD5, SHA1 and SHA512.

– An equally strong proof of the date and time at which this work was registered with a separated double timestamp for each work: by a certification authority approved by the Spanish Ministry of Industry, and the certification authority of Safe Creative.

This certificate may be downloaded or automatically received by authors. This way users will keep an evidence independent from Safe Creative.

The registration certificate that turns to be a full registration proof together with the registered file is available for Professional and Corporate accounts and will be automatically generated for records made from basic accounts also, so that those users may download them when hiring any of the aforementioned.

You can request the certificate by locating your registration at “My registrations” or your “Dashboard” and clicking “Manage registration – Download registration certificate”

 

 

 

Further questions? Check the rest of FAQs…

or contact our support team.

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Go to

– “My registrations”

– Select the work and clic on it and request it at the left tabs, or mark several works and use the “manage selected”

– Request “Registration certificate.

 

Please note:

To obtain the Registration certificate of a work the registration must be final.
The definitive registration implies that none of the relevant data might be changed, such as title, author and the work itself.
SAFE CREATIVE can provide a pre-registration period during which the author can perform all sorts of changes. After this period, the record is definitive and firm and can be the Registration certificate can be obtained.

You can finalize the pre-registration period anytime.

 

Further questions? Check the rest of FAQs…

or contact our support team.

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Safe Creative’s registration evidence includes, in a single file, all the elements that allow to unequivocally identify the work together with the time and hour of registration:

– The registered file / description of the work
– Three fingerprint identifications: MD5, SHA1 y SHA512
– Two time stamp for each work: by a certification authority approved by the Spanish Ministry of Industry, and the certification authority of Safe Creative

This is in short, to provide full evidence in judicial or arbitration proceedings, able to irrefutably identify the work and the time of registration.

You can request the evidence by locating your registration at

– “My registrations”

– locate the record and clic on it

– Download “registration proof”

or

– you can check several works in “My registration” view and use the “manage selected” to request the registration proof for several works at a time

 

To open the timestamp files there are several online services and programs:

Online: http://lapo.it/asn1js/

For Windows: http://www.obj-sys.com/asn1-viewer.php

 

Further questions? Check the rest of FAQs…

or contact our support team.

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It is posible le to configure your account at Safe Creative to automatic register your files stored in GoogleDrive and DropBox

– Log into your account
– Go to “SERVICES – automatic registrations”
– Clic on the “Google Drive” or “DropBox” tab at the right
– Clic on “New registration from Google Drive/DropBox”
– Follow the wizard to add name, name of folder. If not existing the folder will be created in Google Drive or Dropbox*.
– Then you will be prompted to authorize that Safe Creative registers from your Google Drive or DropBox
– Once authorized wait a few minutes to put your files in the Google Drive** or DropBox folder

*In the case of DropBox new folders will be created in the applications folder.

** In Google Drive editing files in the registration folder will mean them to be registered again, so it’s advisable only to put final or near final works there. All files will be exported and registered as PDF files.

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The tracking service is a feature that will report you places in the Internet with copies of your pictures, being able to take actions as you wish.

– Locate or select the picture or pictures you want to track
– Hit “manage” if a single work or “manage selected” if several
– A pop up window will open with the different options. Choose “Enable image tracking”
– If the first activating this service from Safe Creative you will be asked to either create a new account or log into an already existing one (if you have any).
– Activate the tracking by clicking at the “Enable tracking” button.
– The system will be continuously checking for matches.

Check matches:

– Go to “Services – Tracking images”
– Found matches will be listed here.
– You can check the page where the match has been found or check details.
– If you hit details you will be able to make a PageStamper capture of the page with your image, if you have activated it and you can also go directly to ImageProtect page to request other actions and view the rest of the information.

Notice: This is a beta service. Specifications might change. ImageProtect service is free of charge for our professional users. ImageProtect will pay directly to our users through their account in that platform. There is a revenue share of the settled amounts: The revenue share is 50% of the net settlement after legal, collection, and/or processing fees.

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It’s possible to generate a single label to inform in the Internet about the registered item that are part of a collection, such as a music album, an anthology, etc.

To create a collection we have to log into our account and:

1.- Go to “My registrations” or “Dashboard” in the case of Corporate account.

2.- Select the works to be part of the collection. You’ll b e able to add more in the future.

3.- Hit the manage selected button

4.- Select “Add to collection”

5.- Create a new collection or use an existing one

Once you have a collection and wish to get the identification labels, links or change the order of the items in it, go back to “My registration” or “Dashboard” main tab and:

1.- Where you’ll find “My registrations” and “My collections” hit on this last one

2.- There you’ll be able to see, edit, grab labels or delete the collection. Notice that by deleting the collection you will not delete the registrations in it.

This is a feature included in Professional and Corporate accounts.

 

More questions? Check the rest of FAQs…

or contact our support team.

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It’s possible to reserve a registration code and complete all registration information without uploading the file containing the work.

The record will appear in “My registrations” view marked as “Reserved”.

Among other needs or possibilities, the code reservation permits the early request of the informative registration labels so they can be attached to the file containing the work.  The file with the work and the registration label or any other information can then be uploaded in a last step by editing the record.

The timestamping of the UTC date of actual registration will be completed with the date of the UTC time when the file is finally copied in our servers and registration becomes final.

This is a feature included in Professional and Corporate accounts.

 

Further questions? Check the rest of FAQs or contact our support team.

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Through the copyright experts assistance, users can send questions related to copyright issues to Safe Creative’s non-lawyer copyright experts team.

This type of queries are resolved generally within 3-5 days by email, and shall not imply the reviewing or drafting of claims, demands, complaints, contracts, reports or opinions or other writings, actions or administrative or judicial proceedings.

This is a feature of premium accounts.

To check prices go to:  http://www.safecreative.org/pro

 

Further questions? Check the rest ofFAQs…

or contact our support team

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This wizard is a tool for assisted drafting contracts with the licensing, distribution, scope, period, price etc, conditions defined by the author.

Available for users with professional accounts.

You can locate the wizard at “Services – Licensing contracts – +Generate new contract”.

Follow the instructions and hit save.

 

To check prices go to:  http://www.safecreative.org/pro

 

 

Further questions? Check the rest of FAQs…

or contact our support team

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A widget is a little window or tag that can include in anyone Web page to custom show information of the work: Actual license, author, recommended retail price, etc…
The use of custom widgets is a service include in the professional and corporate services.

What information can have, or not, the widget?

Work Title
Autor(s)
The license set
A link to the registration information of the work
A link to download the work
A link to the platform of Sale and Licensing of the work
Text icons
Links with Facebook and Twitter

The active selection of one or the other elements will create the widget as we want.

Corporate accounts can genereate widgets with a corporate logo.

To check prices go to: http://www.safecreative.org/pro

Further questions? Check the rest of FAQs or contact our support team.

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When users of Safe Creative do not have any of the three electronic certificates that the registry actually recognizes to increase the level of identification (DNI-e, FNMT from of Spain, or International Verisign Certificate) they might attach any other document that helps to identify them by attaching it to the personal profile. Users might scan any document (such as passport, deed of founding of a company that owns rights of a work, Social Security Number, driver’s license, proof of establishment deed of a musical or theatrical group,…)

Feature included in premium accounts.

To check prices go to:http://www.safecreative.org/pro

Further questions? Check the rest ofFAQs…

or contact our support team.

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If you don’t want people to see your real name in your public profile or are used to use a pseudonym to register your works, you can choose to put a pseudonym in your public display. Internally, the record is associated with your account and private data with which you are identified.

Feature included in premium accounts.

To check prices go to:http://www.safecreative.org/pro

Further questions? Check the rest of FAQs…

 

or contact our support team.

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Delegate registration is a type of information registration about authorship, property rights, or both, of a work, by a third party for a power grantor.

This service is available only in Corporate Accounts.

Notice: It’s highly advisable to store either in your account at Safe Creative as locally a copy of the representation agreement.

https://www.safecreative.org/pro

Further questions? Check the rest of FAQs or contact our support team.

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One version of a work is when we change it substantially in such way it’s necessary to perform a new registration. To keep the traceability to know from what original work it comes from you can use this system to manage different versions of the same work. Just enter the original work and choose to register a version of it from the “Manage my work” button. It then adds a record associated with the original work but still independent.

How to use it:

1.- You have find the first recorded work

2.- Hit the management button and select “Register new version” or clic directly on the thumbnail in case of having a Corporate Account.

3.- Select the local file with the version of the work

4.- After is uploaded hit “Register new version”

 

Once a new version is registered, the information about any version existing will be displayed in the registration page of all related works and in the list of registered works.

 

Feature included in premium accounts.

To check prices go to: http://www.safecreative.org/pro

Further questions? Check the rest of FAQs or contact our support team.

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Custom licenses allow the authors or owner of rights of works to set a different license to those provided in the registry.
That users define also licenses in their sole discretion and responsibility.

Feature included in premium accounts.

To check prices go to: http://www.safecreative.org/pro

Further questions? Check the rest of FAQs…

or contact our support team

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Sometimes you would like to add some kind of a attachment to a work in order to report, supplement, or make clear any particularity of it and so on. You can send documents such as contracts (for the case of shared ownership of rights) that specify the degree of ownership that exists, mock ups, details of the work in the case of for example a sculpture or a painting, etc..

The document is also sealed up digitally and may be publicly shown, downloaded or not, etc..

Feature included in premium Accounts.

To check prices go to:http://www.safecreative.org/pro

Further questions? Check the rest ofFAQs…

or contact our support team

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A work may have been created by two or more authors. In Safe Creative it´s possible to record new authors in a work’s registration so they will appear both in the information page and registration declaration to be sent.

1.- Go to “My registrations” or “Dashboard” view of your works and locate the record you want to manage.

2.- Clic on the work’s icon

3.- Locate “Authorship and rights inscriptions” section.

4.- Select “Add coauthors”

5.- A window will pop up and there you can add the email addresses to which the coauthors will receive the request to join as coauthors. They can accept it, or not, by logging into their own account, or create a new one if not having one already. To accept this coauthorship invitation basic account can too be used

6.- Mark if you will allow those coauthors to be able to modify the registration information or not

7.- Click on “Add rights holders”

Invited rights holders will be able to accept the request or not, using any type of account.

Invitation can be resent if coauthors get not the invitation.

 

This is a feature of premium accounts.

Further questions? Check the rest of FAQs…

or contact our support team

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In the case or event of your work being plagiarized or used in an allegedly unlawful manner now you can send Cease and Desist letter directly from Safe Creative. You can select the option clicking on the icon of the work in “my registration” view. You will find the “Send Cease and desist” option. The system will generate a letter requesting to stop such activities to the person allegedly infringing your copyrights.

To complete the letter you have to get the email address of the alleged offender. He or she will receive an email with a link that allows him or her to answer. When the issue gets answered you will receive notification of it by mail. Upon receipt of that response you can decide new actions to take. Before using this utility we highly recommend you to seek the advice of an attorney.

Feature included in professional Accounts.

To check prices go to: http://www.safecreative.org/pro

Further questions? Check the rest of FAQs…

or contact our support team

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This is a service included in premium accounts.

By contracting those accounts users will be able to ask general copyright related questions to experts in copyright matters. This service shall not imply the reviewing or drafting of claims, legal representation, demands, complaints, contracts, reports or opinions or other writings, actions or administrative or judicial proceedings.

Also allows access to our general copyright frequent questions database without limitation. The database contains resolved queries, reports, articles and analysis developed by copyright experts according to the most common or relevant issues that have been and that will be keep being proposed .

Letters of “Cease and Desist” that can be used in alleged copyright infractions.

And, also without limitation, the assisted drafting, through the access to the repository of most commonly used contract models, for copyrighted works.

This service is provided by non-lawyers not being nor substituting proper legal advice by any means. To get legal advice you will need to contact a lawyer directly and or check the ones we recommend here.

 

To check prices go to:  http://www.safecreative.org/pro

 

Further questions? Check the rest of FAQs…

or contact our support team

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The statistics service shows free of charge general information about visits of all the registered works, or a specific work, by marking and filtering the data set by activating the “selected” one.

Professional and corporate accounts adds more statistic information to the basic service:
-number of downloads of works (in general or for a specific work),
-number of briefings requested (in general or for a specific work)
-contact details of users who requested the registration declaration notes (if they have the public profile enabled)
-graphs which cover all the statistical information.

 

To check prices go to:  http://www.safecreative.org/pro

 

 

Further questions? Check the rest of FAQs…

or contact our support team

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Premium Accounts include access to a database containing copyright answers to previously resolved copyright questions, reports, articles and analysis developed by copyright experts, according to the most common and relevant issues as they arise.

To check prices go to:  http://www.safecreative.org/pro
Further questions? Check the rest of FAQs…

or contact our support team

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An evaluation version of a work is a file with a lower resolution or that does not contain the complete work and that can be shown or downloaded.

To upload an evaluation version of a work do as follows:

1.- Lo into your account

2.- Locate the work in your “My registrations” or in your “Dashboard” section

3.- Hit the thumbnail to manage it.

4.- In the section “Files” hit “upload file” at the right of “Evaluation”

5.- Select the evaluation file in your computer and wait it to be uploaded

6.- Hit “Save”

You are done.

 

Further questions? Check the rest of FAQs…

or contact our support team

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What is the U.S. Copyright Office?

The U.S. Copyright Office (USCO) is part of the Library of Congress in the United States and primarily serving as an office of records where documents related to copyright are stored and recorded.

The USCO also plays a role in advising the U.S. government on matters of copyright, including providing reports and assisting with drafting legislation.

Why Should One Register with the U.S. Copyright Office?

Registering with the USCO has a series of benefits including:

  1. Creates a public record of the registration of copyright.
  2. Serves as prima facie evidence in U.S. courts of ownership of the copyright and of all facts contained in the registration, greatly bolstering a case.
  3. U.S. citizens are required to register before filing a lawsuit for copyright infringement.
  4. If a work is registered either before the infringement takes place or within 3 months of publication then, in the U.S., the copyright holder is eligible for both statutory damages, which can reach $150,000 per infringement, and attorney’s fees.

To be clear, even though non-citizens can sue for for copyright infringement in the U.S. without a registration being filed, they are only able to claim actual damages, which is the greater of what the copyright holder lost or the infringer gained from the use of the work. In many cases that amount is effectively zero.

In short, if you might ever have cause to sue in the U.S. you should register your work in a timely manner so that you have all of your rights at your disposal.

What Can be Registered with Safe Creative in the U.S. Copyright Office?

Most works created in a digital format are eligible to be registered: literary works, videos, sound recordings, visual works, even masks, periodicals and more.

However, for works with usually very large file sizes, such as feature-length movies, the file you use to identify the work must not be larger than the file size limit in Safe Creative (400 Mb right now).

How Long Does it Take to Get My Registration Certificate?

Safe Creative will make the application for USCO registration usually within seven labor days. You will be able to check the situation of your works’ registration in your Safe Creative account.

The USCO, unfortunately, has a large backlog of certificates that it has to send out. As such, even with an online registration, it can still take 3-9 months or longer to get your certificate. However, certificate times fluctuate wildly and some report getting their certificates in as little as six weeks.

When is My Work Considered to be Registered?

The effective date of registration is the date that the registration was filed. If you register online, that’s the date that the online form was submitted.

This means that, even if it takes several months to get your certificate, which is often the case, the date in which the registration takes effect is still the day it was received.

Why Should I Use Safe Creative to Register My Works with the USCO?

Since you have already provided much, if not most of the information needed to register your work in Safe Creative, our experts can easily and quickly register your work with the USCO and work to get you a certificate as fast as possible. Since we have a great deal of experience with filing USCO registrations, we can file the registration with the best guarantees of success.

How Does U.S. Copyright Office Registration Through Safe Creative Work?

When you file for a USCO registration through Safe Creative, you appoint us as an agent authorized to register your works on your behalf. We then take the information that you have already submitted to Safe Creative, including the file you’ve uploaded, and some new information we will ask you for, and submit that to the USCO.

In some cases, we may need additional information from you and will contact you directly if that is necessary. Learn more clicking here.

 

 

Further questions? Check the rest of FAQs…

or contact our support team

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To register works which are in Safe Creative at USCO you need to provide us with some additional information and data. Though we already have much of the required information the rest should be provided in an assisted process.

1) Work Data

Title: title of the work to be registered. By default the system uses the same title as it appears in Safe Creative, but it can be changed.
Type of work: select the type of work. If neither type corresponds to the work to be registered, do not continue with the process, make sure is a kind of work that USCO allows to be registered through it’s electronic office, or contact Safe Creative.
Published work verification work: if the work has already been published you must check this box.
Date of first publication: if published, write the date the work was published for the first time.
Country of first publication: if the work has been published in several countries, select the first in which it was published.
Year of creation: the year the work was originally created, which may be before the date of publication or the same year. By default the system takes the year the work was recorded in Safe Creative, but since it might have been created before, you can tell the correct date here.
Standard Code Type: there are different types of standard code numbers depending on the type of content. Select any of the international standard code types corresponding to the published work.
Standard Code Number: enter here the international standard number of this published work. Note that the standard code is usually different depending on the type of work we are dealing with.

2) Authors

This screen will allow you to set the different contributions of authors to the work.
If more than one author, you will be able to specify the contribution of each.
Name, middle name and surname are taken from the existing default information in the database, but can be modified.
Country of Residence: current country of residence of the author.
If you want to register under pseudonyms instead of real name, check the box “This author uses the following pseudonym” and then type the alias you use.
You must specify which is the author’s contribution or contributions to the work being registered.
In “other” you can write a type of contribution that is not listed among the options displayed for this type of content.

3) Holders of rights

This screen shows all the record-holders of the work rights that have been stated in Safe Creative, with name, surname, address, and other information. All of them must have be previously registered at Safe Creative for this work.
Include in the USCO registration (must be owner of rights in the U.S.) this box is checked when the ownership of rights is valid in the USA.
Address 1: regular direction
Address 2: you can add a second contact address
Type of rights transfer: you must specify the type of transfer of rights that has been made. If it is “author” those are by default, but if you are not author of the work you must specify whether it is by writing agreement, by will or otherwise. If “other” you must specify which is it in the box to that effect.

4) Contact and Shipping

In this screen we specify up to two contact addresses for two different purposes:
Contact: is optional and allows that people interested in the work they see at USCO registration information system can get in touch with the person who applyed for registration.
Mailing Address: this address will be used by USCO to send you their registration certificate once finished.

5) Review and Payment

This screen displays a summary of what is going to be sent to be registered, and all the information provided to that effect. It is important to make sure everything is correct, and if not, correct it before sending.
Completing the process
Once everything is correct we must hit “finalize registration”.
At that time the system will present us a screen with the terms of use to be read. Once reviewed go to accept them by checking the bottom right checkbox.
Payment of the service
After you give the ok to the terms of use you will be prompted to pay the marked amount*.

*Check conditions and price for USCO registration here.

 

 

Further questions? Check the rest of FAQs…

or contact our support team

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FILE TYPE EXTENSION
Data .db (Database File)
.mdb (Microsoft Access Database)*
.xls (Microsoft Excel Spreadsheet) *
Image .bmp (Bitmap Image)
.dwg (AutoCAD Drawing)
.dwf (Autodesk Design)
.fdr (Final Draft)
.gif, .giff (Graphics Interchange Format)
.jpg, .jpeg, .jfif (Joint Photographic Experts Group)
.pdf (Portable Document Format)
.pic, .pict (Picture File)
.png (Portable Network Graphic)
.psd (Photoshop Document)
.pub (Microsoft Publisher)
.tga (Targa Graphic)
.tif, .tiff (Tagged Image File Format)
.wmf (Windows Metafile)
Audio .aif, .aiff (Audio Interchange File Format)
.au (Audio File)
.mid, .midi, .rmi (Musical Instrument Digital Interface)
.mp3 (MP3 Audio File or Layer 3 Audio Compression)
.ra, .ram (Real Audio File)***
.rmi (Resource Interchangable File Format)
.wav (Windows Wave Sound File)
.wma (Windows Media Audio File)
Video .avi (audio video interleave)
.mov (quicktime)
.mpg, .mpeg (Moving Picture Experts Group)
.rm, .rv (Real Media File)***
.swf (Adobe Flash formerly Shockwave Flash)
.wmv (windows media video)
Text .doc (Microsoft Word Document)*
.docx (Microsoft Word Open XML Document)*
.htm, .html (HyperText Markup Language)
.pdf (Portable Document Format)
.rtf (Rich Text Document)
.txt (Text File)
.wpd (WordPerfect Document)
.wps (Microsoft Works Word Processor Document)**
Presentation .pps, .ppt (Microsoft Power Point)*
Compressed .cab (Windows Cabinet File)
.zip (Zipped File)
*
**
***
For Microsoft Office files, please use version 2003 or earlier.
For Microsoft Works files, please use version 9 or earlier.
For Real Player files, please use version 6 or earlier.

Further questions? Check the rest of FAQs…

or contact our support team

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The ISAN code is a voluntary numbering system, similar to the ISBN used for publishing or the ISWC for musical tracks, for the identification of audiovisual works. Each ISAN code identifies a unique audiovisual work and remains unchanged throughout the life of the work, regardless of language, format or use that is given to it. The ISAN code is a unique reference number, permanent and internationally recognized for audiovisual works identification.

It’s a tool that improves the management and operations of the global audiovisual industry and its use as a simple and unambiguous reference to the work is used by many organizations, including the Property Registry of Spain.

It is a 24-digit numeric code divided into three parts:
Root: identifies the audiovisual work.
Episode: identifies the parts of a serial work.
Version: Identifies the versions of a work.

Example: 0000811F 0000-0000 0000-0000

Its purpose is to identify any audiovisual work by assigning a universal code. This unique identification allows a more efficient management of the entire audiovisual industry in global operations.

The ISAN code is assigned by ARIBSAN under the authorization of ISAN-IA, which is responsible for the global ISAN system administration, and appointed by ISO as the registration authority for ISAN Standard. ARIBSAN is the registration agency authorized to manage and process ISAN codes of audiovisual works.

Any person or entity may request an ISAN code. It is intended for audiovisual industry professionals, producers, writers, broadcasters, distributors, advertisers, etc., and any organization or other entity representative of the industry sector.

The ISAN code assigned to a work, does not in any way constitute a proof of ownership or authorship of the work.

Further questions? Check the rest of FAQs…

or contact our support team

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